Withdrawal Letter

The following document is only intended to be an example of content and formatting.

If you are mailing a physical letter, include the recipient's name and address and the date at the top of the letter.


Ms. R. E. Cruiter
Human Resources Manager, XYZ Paper Company

Dear Ms. Cruiter:

Thank you for your generous offer of a summer electrical engineering internship at XYZ Company. I really enjoyed meeting you during our interview, and I appreciate the time you spent describing the position and the near-term direction of the company.

XYZ Company is a great organization and this internship would provide me with an outstanding experience that is in line with my career goals. However, after much consideration and consultation with my family, I have decided to take additional classes this summer rather than pursue an internship. This was a difficult decision for me, but ultimately I am looking forward to getting ahead with my coursework so that I can focus my efforts on an internship next year.

Once again, thank you for your time and consideration.  I hope that you will consider me for future internship opportunities at XYZ Company.


Stu Dent


Engineering Career Resources & Employer Relations

College of Engineering

117 Hammond Building

The Pennsylvania State University

University Park, PA 16802-4710

Phone: 814-863-1032