Withdrawal Letter

The following document is only intended to be an example of content and formatting.

If you are mailing a physical letter, include the recipient's name and address and the date at the top of the letter.

For assistance with job search documents, please contact the Engineering Career Envoys or stop by during their office hours.


Ms. R. E. Cruiter
Human Resources Manager, XYZ Paper Company

Dear Ms. Cruiter:

Thank you for your generous offer of a summer electrical engineering internship at XYZ Company. I really enjoyed meeting you during our interview, and I appreciate the time you spent describing the position and the near-term direction of the company.

XYZ Company is a great organization and this internship would provide me with an outstanding experience that is in line with my career goals. However, after much consideration and consultation with my family, I have decided to take additional classes this summer rather than pursue an internship. This was a difficult decision for me, but ultimately I am looking forward to getting ahead with my coursework so that I can focus my efforts on an internship next year.

Once again, thank you for your time and consideration.  I hope that you will consider me for future internship opportunities at XYZ Company.


Stu Dent


Engineering Career Resources & Employer Relations

College of Engineering

117 Hammond Building

The Pennsylvania State University

University Park, PA 16802-4710

Phone: 814-863-1032