Refusal Letter

The following document is only intended to be an example of content and formatting.

If you are mailing a physical letter, include the recipient's name and address and the date at the top of the letter.


Ms. R. E. Cruiter
Human Resources Manager, XYZ Paper Company

Dear Ms. Cruiter:

Thank you very much for offering me the position as a mechanical engineering intern at XYZ Company. I really appreciate the time you spent thoroughly outlining the details of the position and that you allowed me additional time to consider your offer.

XYZ Company is a great organization and there are many aspects of this position that are in line with my career goals. However, I must decline your generous offer. Since we last talked, I have received another offer at a company closer to my home. This was a very difficult decision for me, but I feel that it was most appropriate for my career at this time.

Again, thank you for your time and consideration. I hope that you will consider me for future opportunities at XYZ Company.


Stu Dent


Engineering Career Resources & Employer Relations

College of Engineering

117 Hammond Building

The Pennsylvania State University

University Park, PA 16802-4710

Phone: 814-863-1032