Acceptance Letter

The following document is only intended to be an example of content and formatting.

If you are mailing a physical letter, include the recipient's name and address and the date at the top of the letter.

For assistance with job search documents, please contact the Engineering Career Envoys or stop by during their office hours.


Ms. R. E. Cruiter
Human Resources Manager, XYZ Paper Company

Dear Ms. Cruiter:

I am writing to confirm my acceptance of your offer of employment for the mechanical engineering co-op position. I am very excited to be joining XYZ Company at your Philadelphia facility.

As we discussed, the starting salary for this position will be $18.00/hour and XYZ Company will refund my relocation fees up to $5,000. For my first work rotation, I will report to work at 8:30 a.m. on September 1, 2018. I will have completed the medical examination and drug test, per XYZ Company requirements, prior to my start date.

If you need to contact me prior to my arrival, please e-mail me at or call my cell phone (814-865-5555). I look forward to working with you and the technical team at XYZ Company. Thank you for this opportunity!


Stu Dent


Engineering Career Resources & Employer Relations

College of Engineering

117 Hammond Building

The Pennsylvania State University

University Park, PA 16802-4710

Phone: 814-863-1032