Acceptance Letter

The following document is only intended to be an example of content and formatting.

If you are mailing a physical letter, include the recipient's name and address and the date at the top of the letter.


Ms. R. E. Cruiter
Human Resources Manager, XYZ Paper Company

Dear Ms. Cruiter:

I am writing to confirm my acceptance of your offer of employment for the mechanical engineering co-op position. I am very excited to be joining XYZ Company at your Philadelphia facility.

As we discussed, the starting salary for this position will be $18.00/hour and XYZ Company will refund my relocation fees up to $5,000. For my first work rotation, I will report to work at 8:30 a.m. on September 1, 2018. I will have completed the medical examination and drug test, per XYZ Company requirements, prior to my start date.

If you need to contact me prior to my arrival, please e-mail me at or call my cell phone (814-865-5555). I look forward to working with you and the technical team at XYZ Company. Thank you for this opportunity!


Stu Dent


Engineering Career Resources & Employer Relations

College of Engineering

117 Hammond Building

The Pennsylvania State University

University Park, PA 16802-4710

Phone: 814-863-1032